Tablewright Start your plan

Wedding seating, start to print

Seat everyone you love. Print it beautifully.

Paste your guest list exactly as it is. Arrange the room to scale, keep couples together and certain uncles apart, then print the sign, the cards and the caterer’s sheet — all from one list that updates when RSVPs change.

Start your seating planExplore a sample wedding

  • Free, no watermark
  • No account — your list stays on your device
  • Works on your phone
Floor plan · to scaleDance floorBarEntrance Head table 1 2 3 4 5

How it works

Built for the part of planning that actually hurts: the last six weeks.

RSVPs trickle in, a cousin brings a partner, two friends stop speaking, the caterer asks for meal counts by table. Tablewright is designed so every one of those changes takes seconds, not an evening of retyping.

01

Paste your list as it is

No template to squeeze into. Copy the rows from Google Sheets, Excel or your wedding website’s export and paste. We find the name, household, RSVP, meal and dietary columns on our own.

  • “John & Jane Smith” becomes two linked guests
  • “+1” becomes a placeholder seat you can name later
  • Duplicates are spotted before they’re added
Name               RSVP Meal
John & Jane Smith  Yes  Beef
Priya Patel +1     Yes  Veg
Mr & Mrs Okafor    ?
John Smith BeefJane Smith BeefPriya Patel VegGuest of Priya +1Mr. Okafor awaitingMrs. Okafor awaiting
Real parsing rules from the importer. Households are kept together automatically.
02

Lay out the real room

Tell us the guest count and your venue’s tables; we lay them out to scale around the dance floor. Drag tables to match the venue map, add the bar, DJ, cake and pillars, rotate and renumber.

  • Round, banquet, square, head and sweetheart tables
  • Real sizes: a 60″ round is drawn as 152 cm
  • Drag guests onto a table or a specific chair
Dance floorBarEntrance Head table 1 2 3 4 5
The sample wedding’s floor plan, rendered by the same code as the planner.
03

Rules that keep the peace

Mark who must sit together and who must not. Auto-seat fills empty chairs group by group without ever moving people you’ve placed, and live checks catch what tired eyes miss.

  • Keep-apart and sit-with rules
  • Split households and lone guests flagged
  • Declined-but-still-seated warnings

Example checks from the sample wedding

Antonio Ferreira and Arthur Pemberton should not share a table — both are at Table 4.
Tomás Ruiz is the only guest at Table 6.
Auto-seat placed 34 guests. Households kept together, no conflicts.
04

Print everything from one list

Five designed styles, real poster sizes, no watermark. Signs choose their own columns and type size so 60 or 360 names fit the board gracefully.

  • Seating chart sign — alphabetical or by table
  • Escort cards, place cards and table numbers
  • Caterer sheet with meals and allergies seat by seat
Seating chart sign16×20 to 24×36 in, A2, A1
Escort cardsTent or flat, crop marks
Place cardsIn table order, meal optional
Table numbers5×7 in or A5 frames
Caterer sheetCounts, allergies, seats
Floor planFor the venue team
05

Change your mind safely

Every change saves on your device as you work. Undo anything, restore last Tuesday’s version, and after a late RSVP, reprint only the cards that changed.

  • Autosave, version history and backup files
  • “Reprint only what changed” for cards
  • Warns you if the sign is out of date
Daniel KimTable 4 → Table 2
Grace KimTable 4 → Table 2
Guest of Tomás RuizRemoved
“3 cards changed since you printed on 12 May — print just these?”

Seating chart templates

Five styles, filled with your names.

Most printable templates leave you retyping every name — and retyping again after each RSVP. Ours fill themselves from your plan.

Hartwell
Atelier
Orchard
Midnight
Arcade

See every template and size

Private by design

Your guest list never leaves your device.

Names, relationships, allergies and the notes you’d rather nobody saw are personal. So the planner runs entirely in your browser: no account, nothing uploaded, nothing to leak.

  • No sign-up, no uploadPlans are stored in your browser’s own storage, not on our servers.
  • Hard to loseAutosave, a second local copy, 40 saved versions and downloadable backups.
  • Sharing you controlCopies and seat-finder links carry the data inside the link itself. Seat-finder links include names and tables only — never meals or notes.

Why couples switch

The usual way vs. Tablewright

Spreadsheet + printable templateSeating tool inside a wedding portalTablewright
Getting your list inAlready there — but no seating viewOften needs reformatting to their columnsPaste as-is; columns detected
Late RSVP changesEdit sheet, retype the sign, reprint cardsEdit chart; printouts may still need redoingEdit once; reprint only what changed
Who can’t sit togetherIn your headVariesKeep-apart rules + live checks
Printed signTemplate bought separatelyPDF export; styling variesFive designed styles, poster sizes, no watermark
Account & dataYour filesAccount required; data on their serversNo account; data stays on your device

Useful before you start

Free tools & guides

Calculator

How many tables do I need?

Guests, table size and head table in; tables, seats and floor area out.

 Calculator

What size seating chart sign?

Find the smallest board where every name is readable from a few steps away.

 Guide

How to make a seating chart

A calm, eight-step method from first list to final print.

 Guide

Seating etiquette

Who sits where — family, the wedding party, plus-ones and children.

 Guide

Reception layout ideas

Rounds, feasting tables, U-shapes and more — drawn to scale.

 Guide

Tables for 50 to 300 guests

How many tables, and a room sketch for each size.

 Templates

Table numbers & place cards

Printable in five styles, filled in from your plan.

 Download

Guest list template

A free spreadsheet laid out for seating, not envelopes.

All guides

Questions

Good to know

Is Tablewright really free?

Yes. The planner, every print style, the seat finder and the exports are free, with no watermark and no account. If we ever add paid extras, what is free today stays free.

Where is my guest list stored?

In your browser, on your device (IndexedDB, with a second copy in local storage). It is never uploaded to us. That is why there is no sign-up — and why you should download a backup file from time to time, or before switching devices.

Can my partner or planner work on it too?

Use Send a copy to share a link or backup file; they open their own copy. It isn’t live co-editing — whoever has the latest version sends it back. Most couples find one “keeper” of the plan works best in the final weeks anyway.

Will it handle a big wedding?

Yes. We test with 600 guests and 60+ tables: importing, auto-seating and printing all stay quick. Signs automatically choose columns and type size so long lists still fit the board.

Can I import from Zola, The Knot or a spreadsheet?

Anything you can open in a spreadsheet works. Export or copy your guest list, paste it in, and we recognise columns like name, household, RSVP, meal and dietary needs. “Mr & Mrs Smith” and “+1” rows become separate, linked guests.

What sizes can I print?

Seating chart signs at 16×20, 18×24 and 24×36 inches, A2 and A1, plus Letter and A4. Escort and place cards print on Letter or A4 with crop marks; flat escort cards line up with 10-per-sheet business-card stock. Use “Save as PDF” to send a sign to any print shop.

Does it work on my phone?

Yes — seating by tapping is built for phones: tap guests, then tap a table. The planner also keeps working offline once it has loaded, which helps at venues with poor signal.

Ready when you are.

Start with a pasted list or a sample wedding. It takes about a minute to see your room.

Start your seating plan